Features
Seeing is believing.
TimeCaptain has the features a government contractor actually uses. See the ones our customers reach for daily, all included in one plan, no add-ons.
01 · Timekeeping
Track time the right way.
DCAA-compliant daily entry, semi-monthly periods, supervisor approvals, immutable audit log, and reason codes on every edit. The boxes the SF 1408 wants checked are already checked.
- ✓Daily entry with certification on submit
- ✓Semi-monthly timesheet periods
- ✓Supervisor approval routing
- ✓Immutable audit log of every change
- ✓Correction workflow with documented reasons
- ✓Mobile entry for field teams
- ✓Total time accounting & separation of duties
Semi-monthly timesheet entry, certification on submit, audit log built in.
PO burn rate by line item · hours, ceiling, progress, and status, live.
02 · Contracts
Manage every contract.
Track POs from primes with CLINs, period of performance, and per-CLIN ceilings. Block, warn, or skip enforcement per project. FIFO allocation handles rate-escalation mods automatically.
- ✓POs with CLINs, billing type, & PoP
- ✓Per-CLIN ceilings · block / warn / skip
- ✓FIFO allocation across rate-escalation mods
- ✓Clone a PO and its CLINs in one click
- ✓CPFF, T&M, FFP billing types
- ✓Contract burn dashboard, live
03 · Margin
See margin today.
Every approved timesheet rolls into project cost, applies your indirect rates, and updates margin in the same transaction. Drill from any number into the timesheets behind it.
- ✓Live margin per contract, PO, CLIN, or LCAT
- ✓Plan vs actual variance, surfaced this week
- ✓Configurable indirect rate pools (Fringe, OH, G&A, B&P)
- ✓Provisional vs actual rate variance, live
- ✓Drill from any number into the timesheets behind it
- ✓Wrap rates applied to every billable hour
Financial summary · monthly revenue, COGS, gross profit, indirect rate variance.
Executive dashboard · total revenue billed, gross margin, and PO funding status.
Xero
Native OAuth
QuickBooks Online
Native OAuth
Slack
Reminders & alerts
Gusto
Payroll exports
04 · Billing & sync
Bill clean. Sync clean.
Monthly invoices per PO with cumulative tracking against funded amounts. Hourly, daily, weekly, monthly billing per CLIN. Every line ties back to the timesheets behind it. Native OAuth into Xero and QuickBooks.
- ✓Invoicing per PO and CLIN
- ✓Hourly, daily, weekly, monthly billing types
- ✓Cumulative tracking against funded amounts
- ✓Native Xero OAuth integration
- ✓Native QuickBooks Online OAuth integration
- ✓Payroll-ready exports for Gusto and others
- ✓Slack reminders, approvals, alerts
Everything else, on one screen.
The pieces a government contractor actually runs the back office on.
- Leave management
- Configurable types, entitlements, accruals. Self-serve requests, supervisor approvals, balance reports, team calendar.
- Role-based access
- Combine Employee, Supervisor, PM, Admin, Auditor, Invoicer roles on a single login. Scoped data per role.
- Approval workflows
- Submit, approve, reject, request corrections. Admins can act on behalf of anyone, with every action audited.
- Configurable notifications
- In-app bell plus per-org email for daily reminders, period-end, approvals, corrections.
- Employee analytics
- Utilization trends, PO assignments, hours by LCAT, date-ranged cost rates. One page per person.
- Executive dashboard
- Revenue, gross margin, leave coverage, compliance metrics, with per-employee drill-down.
- DCAA audit support
- Daily entry, immutable audit trail, separation of duties, indirect rate pools, labor distribution to GL.
- Data export
- Any time, CSV or JSON. No vendor lock-in. Take your data with you.
- Mobile timesheet entry
- Daily entry from any device, any browser. Works on a laptop, an iPad, or a phone, with no app install required.
Turn every approved timesheet into live margin you can act on with TimeCaptain.
Open a trial today. Connect Xero or QuickBooks this afternoon. See your first real margin number by Friday.